List of active policies
| Name | Type | User consent |
|---|---|---|
| Privacy Policy | Privacy policy | All users |
| Terms and Conditions | Site policy | All users |
| Cookies Policy | Site policy | All users |
Summary
Privacy Policy / Statement
Full policy
Introduction
The IPA’s Virtual Learning Environment – Moodle - collects, holds and processes personal information in order to deliver education and training programmes.
Legal basis
The legal basis for holding personal information on Moodle is in order to deliver our contractual obligations students or other participant on one of our programmes. We use personal information with your consent, as given by you to the user who originally set your account up and added you to a Moodle course. You have the right to withdraw your consent. Should you wish to withdraw your consent you should contact information@ipa.ie.
Data held by the Moodle system
Data held by Moodle includes your name, email address, username, and relevant courses enrolled to.
Moodle logs hold information on user activity, including the date and time of when course-specific information was viewed and/or updated, browser identification information and information about the referring web page. Logs are used to create summary statistics.
Moodle also holds student/participant contributions to programmes, including assignment/dissertation submissions and grades, contributions to forums, and participation in other activities.
Additional personal data may be held within individual courses, either within documents/resources uploaded to the programme or within programme activities.
How the Moodle system uses your personal information
Moodle records and uses your personal information in order to:
- identify registered students/participants
- provide access to relevant programmes pages
- enable registered students/participants upload certain material, e.g. assessed work
- provide registered students/participants with access to resources and activities within Moodle
- enable system administration and bug tracking
- produce reports on programmes, resource and activity access, activity completion, course completion and course data
- produce usage statistics for quality assurance, management and planning purposes
- facilitate business processes
Where Moodle information comes from
Moodle records information supplied by the user. This includes information entered into your profile, such as email addresses and full names. Additional information maybe uploaded onto individual courses by users of the system.
Who has access to Moodle data?
Relevant IPA staff have access to all information stored within Moodle for the purposes set out above. For the technical support and service provision, Moodle data may also be accessed by the specific third-party service providers the IPA works with to manage its Moodle site.
Moodle information and other systems
Certain Moodle data (e.g. names and email addresses) are shared with:
- Our plagiarism and assessment feedback software (Turnitin).
- Our video capture and recording software (Panopto).
Their privacy notices can be found at:
- Turnitin Privacy and Security notices and Turnitin User agreement
- Panopto Video Platform Privacy Policy and Panopto Terms of Service
Where Moodle data is stored
Moodle data is either stored within IPA data centres or within third party cloud systems.
Moodle data retention
Information and data uploaded to Moodle is retained under the terms of the IPA’s data retention policies and strictly only for as long as is necessary to deliver the contractual service and to fulfil
Where can I review the IPA Privacy Policy, Cookies Policy, Terms & Conditions and Data Retention policies?
All policies are available in the footer of all pages on our Moodle platform: https://moodle.ipa.ie/
Summary
Terms and Conditions
Full policy
Primary Use of Moodle
Moodle is a Virtual learning Environment used to deliver various IPA programmes and services. It supports the delivery of teaching and learning across the Institute.
Other Uses of Moodle
Moodle is also used, to a far lesser extent, to support administrative processes and some secure file-sharing.
Responsibility for Moodle
Moodle is hosted and maintained centrally. However, individual business units are responsible for the management and administration of their own areas in Moodle. It is the responsibility of local managers to ensure that Moodle is both appropriate and suitable for the purpose for which it is being used, and that its use complies with IPA policies and guidelines. These policies include data protection, GDPR compliance, and copyright.
Support for Moodle Users
Support for Moodle users is provided by local managers and centrally by the IPA ICT team. Online guides are provided. Orientation sessions explain how the system works in the context of a specific programme.
Review
The policies governing Moodle use are under regular review to ensure the system meets the IPA’s requirements. Significant changes are logged and communicated as per IPA policy.
Summary
Cookies Policy
Full policy
1. What are Cookies?
Cookies are small text files stored on your device when you visit a website. They help enhance user experience by remembering preferences and improving site functionality. Cookies are recognised by the originating website during each subsequent visit. Cookies are useful because they allow a Site to recognise a user’s device. You can find more information about cookies at: www.youronlinechoices.eu
2. Types of Cookies We Use
We utilize just one main category of cookies:
- Strictly
Necessary Cookies: These cookies are essential for the operation of
our platform. They enable you to navigate the site and use its features,
such as accessing secure areas. Examples include:
- MoodleSession: This cookie identifies your session and is deleted after you close your browser.
- MOODLEID: This cookie remembers your username for convenience but is not essential for site functionality.
- Non-Essential Cookies: We do not use any non-essential cookies
3. Which Cookies are being used on this website?
We use only use first party cookies which fall into the ‘strictly necessary’ category. Your consent is not required for us to use this type of cookie.
moodle.ipa.ie uses "Session Cookies" to distinguish you from other users of the website. These cookies are necessary for moodle.ipa.ie to work for you. They provide you with seamless access as you move from one area of the site to another based on your session login. Once your session ends these cookies forget about you.
Strictly necessary cookies are essential in order to enable you to move around the Site and use its features and/or services. Without these absolutely necessary cookies, the Site will not perform as smoothly for you as we would like it to and we may not be able to provide the Site with certain services or features. Under the GDPR, your consent for the use of such cookies is not required. This is the only type of cookie used on this website.
Specific List of Functional / Necessary Cookies being used
For all users, even if not logged-in
|
Cookie key |
Domain |
Path |
Cookie type |
Expiration |
Description |
|
MoodleSession******** |
/ |
First-party |
Session |
If you change the language on the site (say, from English to Gaeilge), that setting is retained. |
For logged-in users
|
Cookie key |
Domain |
Path |
Cookie type |
Expiration |
Description |
|
MoodleID |
/ |
First-party |
Session |
Used to retain users' usernames for next time they want to log in. Also if logged in, if you return to the site within 2 hours - your session will still be valid. |
Application Gateway Cookies ("ApplicationGatewayAffinityCORS")
Azure Application Gateway (part of IPA hosting infrastructure) uses gateway-managed cookies for maintaining user sessions. When a user sends the first request to Application Gateway, it sets an affinity cookie in the response with a hash value which contains the session details, so that the subsequent requests carrying the affinity cookie will be routed to the same backend server for maintaining stickiness
|
ApplicationGatewayAffinityCORS |
Application Gateway affinity cookie. |
session |
Other |
|
|
ApplicationGatewayAffinity |
Application Gateway affinity cookie. |
session |
Necessary |
Functional Cookies (Essential, First Party)
Mostly relates to the ‘theme’ called Lambda2 which is the page layout / design / interface in use
|
300545096/core_template/1727282328:lambda2/core/loading |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/local/modal/alert |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/calendar/event_delete_modal |
|
never |
Other |
|
|
300545096/core_str/showmore/core_form/en |
|
never |
Other |
|
|
300545096/core_str/gotoactivity/core_calendar/en |
|
never |
Other |
|
|
300545096/sUserLogintime |
|
never |
Other |
|
|
300545096/core_str/moreevents/calendar/en |
|
never |
Other |
|
|
300545096/core_str/save/core/en |
|
never |
Other |
|
|
300545096/core_str/showless/core_form/en |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/modal_cancel |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/modal_backdrop |
|
never |
Other |
|
|
300545096/core_iconsystem/theme/lambda2/core/iconmap-fontawesome |
|
never |
Other |
|
|
300545096/core_str/loading/core/en |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/modal_save_cancel |
|
never |
Other |
|
|
300545096/core_str/edit/core/en |
|
never |
Other |
|
|
300545096/media_videojs/en |
|
never |
Other |
|
|
300545096/core_str/ok/core/en |
|
never |
Other |
|
|
300545096/core_str/cancel/core/en |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/calendar/modal_event_form |
|
never |
Other |
|
|
300545096/core_str/deleteallevents/core_calendar/en |
|
never |
Other |
|
|
300545096/core_str/savechanges/core/en |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/pix_icon_fontawesome |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core/modal |
|
never |
Other |
|
|
300545096/core_str/delete/core/en |
|
never |
Other |
|
|
300545096/core_template/1727282328:lambda2/core_calendar/event_summary_modal |
|
never |
Other |
|
|
300545096/core_str/deleteoneevent/core_calendar/en |
|
never |
Other |
|
|
300545096/core_str/closebuttontitle/core/en |
|
never |
Other |
|
|
907930111/jsrev |
|
session |
Other |
Local Storage:
Local storage may be used in order to remember the status of what sections you have opened, in order to restore this status, we store functional information in your browser.
4. Consent and Control
In compliance with the EU ePrivacy directive, implemented in Irish Law via S.I. No. 336/2011, we obtain your consent before placing non-essential cookies on your device. Upon your first visit to our site, a cookie consent banner will appear, providing you with options to accept or refuse non-essential cookies. You can manage your cookie preferences at any time through your browser settings or by using the cookie management tool provided on our site.[SA1]
4. Duration of Cookies
- Session Cookies: These are temporary cookies that expire once you close your browser.
- Persistent Cookies: These remain on your device for a specified period or until you manually delete them.
5. Your Rights
Under GDPR, you have the right to access, rectify, or erase personal data collected through cookies. You can also withdraw your consent at any time by adjusting your cookie settings.
6. Changes to This Policy
We may update this Cookies Policy from time to time to reflect changes in our practices or applicable laws. We encourage you to review this policy periodically for any updates.
7. Contact Us
If you have any questions about this Cookies Policy or our cookie practices, please contact us at information@ipa.ie By using our Moodle platform, you acknowledge that you have read and understood this Cookies Policy and agree to the use of cookies as described herein.